Definitions for the terms the rest of the docs assume you understand, in alphabetical order. Where a concept has its own guide, the entry links to it.

**Activity** — The running record of meaningful events in a project or across your organisation — documents added, analyses created, agents run. See [Collaborating with your team](/guides/collaborating-with-your-team/#activity).

**Adoption** — Your project's own instance of an enabled framework. Enabling a framework in a project creates an adoption you evidence and assess against; the same framework adopted in two projects stays independent. See [Working with frameworks](/guides/working-with-frameworks/).

**Agent** — A reusable AI assistant configured once and pointed at compliance work repeatedly. **Built-in (system)** agents are managed by Regnora; **custom** agents are the ones you build. See [Building custom agents](/guides/building-custom-agents/).

**Agent database** — An agent's own structured store, which it reads and writes across runs so a recurring automation builds on previous work. Shown as a read-only preview. See [Agent outputs](/guides/canvases-and-agent-database/#the-agent-database).

**Annex** — A structural part of some standards (for example, ISO 27001's Annex A), represented in a framework's requirement tree.

**Assessment** — The result of the AI evaluating one requirement against your evidence during a gap analysis: a verdict, the reasoning, and the evidence it relied on.

**Attestation** — Marking an assessment as reviewed and correct. Attesting (or reverting) is how a human signs off on the AI's verdict. See [Running a gap analysis](/guides/running-a-gap-analysis/#review--confirm-flag-or-re-assess-each-verdict).

**Automation** — An agent wired to a trigger so it runs on its own. See [Triggers & schedules](/guides/triggers-and-schedules/).

**Canvas** — A rendered artifact an agent produces during a run — markdown with charts and tables — that you open and read. See [Agent outputs](/guides/canvases-and-agent-database/#canvases).

**Capability** — Something an agent is allowed to do when it runs (read documents, write documents, web search, send email, and more). An agent has none until you grant them. See [Building custom agents](/guides/building-custom-agents/#capabilities).

**Catalogue** — The central library of frameworks Regnora supports, which you browse and enable from. See [Working with frameworks](/guides/working-with-frameworks/#the-framework-library).

**Checklist template** — A reusable assessment plan — sections, checks, and assessor guidance — that you apply when planning a gap analysis to start from a known baseline. See [Templates](/guides/templates/#checklist-templates).

**Clause** — An individual requirement within a framework's structure (the level standards typically frame as obligations).

**Contributor** — A seat that lets a member run gap analyses and spend credits, assigned independently of their role. See [Members, roles & permissions](/guides/members-roles-and-permissions/#contributor-seats).

**Control** — A specific safeguard or requirement within a framework, assessed during a gap analysis.

**Directory** — A folder for organising documents within a project. Directories help you navigate; they don't change how the AI searches. See [Managing documents](/guides/managing-documents/#organising-into-directories).

**Discover** — A beta tool that generates an interactive visualisation of your project's documents from a question you ask. See [Discovering your documentation](/guides/discovering-documentation/).

**Discussion** — A project's comment thread for project-level conversation, with one level of replies and a resolve flow. See [Collaborating with your team](/guides/collaborating-with-your-team/#discussion).

**Document** — A piece of evidence you upload — a policy, procedure, or record. Regnora indexes its text for semantic search. See [Managing documents](/guides/managing-documents/).

**Document package** — A curated bundle of document templates you can copy into a project together. See [Templates](/guides/templates/#document-templates).

**Document state** — Where a document is in its lifecycle: **staged** (proposed, awaiting a decision), **draft**, **active** (live evidence), or **archived**. See [Managing documents](/guides/managing-documents/#document-states).

**Evidence** — The documents in a project that a gap analysis assesses against and agents read.

**Framework** — The standard or regulation you work against (ISO 27001, ISO 9001, GDPR), held centrally as its full set of requirements. See [Working with frameworks](/guides/working-with-frameworks/).

**Gap analysis** — Regnora's flagship workflow: the AI assesses every requirement of an enabled framework against your evidence and you review the verdicts. See [Running a gap analysis](/guides/running-a-gap-analysis/).

**Guest** — Someone from outside your organisation invited to a single project, who sees only that project. See [Members, roles & permissions](/guides/members-roles-and-permissions/#guests).

**Instructions** — The markdown that defines a custom agent's behaviour — its system prompt. Versioned with a draft/published lifecycle. See [Building custom agents](/guides/building-custom-agents/).

**Member** — A person in your organisation, with an organisation role. See [Members, roles & permissions](/guides/members-roles-and-permissions/).

**Memory** — Persistent know-how in the Library that agents recall between runs; the agent proposes changes and your team accepts them. See [Skills, rules & memories](/guides/skills-rules-and-memories/#memories).

**Multi-factor authentication (MFA)** — A second sign-in factor from an authenticator app. Members set it up for themselves; owners and admins can enforce it organisation-wide. See [Organisation settings & security](/guides/org-settings-and-security/#multi-factor-authentication).

**N/A** — A gap-analysis verdict meaning the requirement does not apply to the scope.

**Organisation** — The top-level container for your projects, members, and billing.

**Output** — What an agent produces — a document, a revision, a canvas, or an email — recorded in the agent's Outputs and proposed for your approval. See [Building custom agents](/guides/building-custom-agents/#outputs-it-produces).

**Pass** — A gap-analysis verdict meaning the evidence satisfies the requirement.

**Project** — The primary unit of scope; every document, framework, and analysis lives in one. **Internal** projects are your own work; **external** projects are client or auditor engagements. See [Setting up a project](/guides/setting-up-projects/).

**Project access** — Whether a person can reach a project. Organisation owners and admins reach every project automatically; others are added explicitly. Access is granted, not graded into project-specific roles. See [Members, roles & permissions](/guides/members-roles-and-permissions/#project-access).

**Project profile** — A project's organisation attributes that agents read to tailor their work. See [Project profile & context](/guides/project-profile-and-context/).

**Requirement** — An individual obligation within a framework (a clause, control, or article) that a gap analysis assesses.

**Revise** — The AI flow for drafting and improving documents, with every change staged for review. See [Drafting & revising documents](/guides/drafting-and-revising/).

**Revision** — A set of staged document changes an agent or the Revise flow produces, which you apply or discard. See [Drafting & revising documents](/guides/drafting-and-revising/#reviewing-staged-changes).

**Role** — A member's organisation-level permission level: **Owner**, **Admin**, **Member**, or **Viewer**. See [Members, roles & permissions](/guides/members-roles-and-permissions/#organisation-roles).

**Rule** — An always-on instruction the agent must follow every run, authored by your team and not changeable by the agent. See [Skills, rules & memories](/guides/skills-rules-and-memories/#rules).

**Run** — One execution of a gap analysis (or an agent). A gap analysis can have several runs; re-assessing produces fresh verdicts without losing history. See [Running a gap analysis](/guides/running-a-gap-analysis/#re-running-and-closing-an-analysis).

**Sign-in (single sign-on)** — Signing in with an existing **Google** or **Microsoft** account instead of an email link. See [Organisation settings & security](/guides/org-settings-and-security/#signing-in).

**Skill** — Reusable AI guidance in the Library, layered onto an agent's system prompt and chosen per agent. See [Skills, rules & memories](/guides/skills-rules-and-memories/#skills).

**Stage** — One of the four phases of a gap analysis: **Plan**, **Analyze**, **Review**, **Act**. See [Running a gap analysis](/guides/running-a-gap-analysis/).

**Staged change** — A change an agent proposes that sits in a *staged* state until you approve it, at which point it becomes live.

**Submission** — A request to add a framework that isn't in the catalogue yet, which Regnora processes before it becomes enableable. See [Working with frameworks](/guides/working-with-frameworks/#requesting-a-framework-that-isnt-catalogued).

**Template** — A reusable starting point in the Library: **document templates** (ready-made documents) and **checklist templates** (reusable assessment plans). See [Templates](/guides/templates/).

**Trigger** — What fires an automation: a **schedule**, a **document event**, or an **inbound email**. See [Triggers & schedules](/guides/triggers-and-schedules/#the-three-trigger-types).

**Verdict** — The outcome the AI assigns a requirement in a gap analysis: **Pass**, **Gap**, or **N/A**.

**Version** — A point-in-time snapshot. Documents are versioned (re-uploading creates a new version), as are agent instructions (published as v1, v2, …).