Running a gap analysis

Gap analysis is Regnora’s flagship workflow. It answers one question: where does our current evidence satisfy a framework, and where are the gaps? Instead of working through hundreds of clauses by hand, you scope a run, let the AI assess each requirement against your documents, review the verdicts it produces, and turn the remaining gaps into concrete follow-up.

Every analysis moves through four stages — Plan, Analyze, Review, and Act — shown as a progress bar across the top of the analysis. You move forward through them, but you can return to an earlier stage at any time. This guide walks through each one in order.

Before you start, you need a project with at least one framework enabled and some documents uploaded — the framework is what you assess against, and the documents are the evidence the AI assesses.

Starting an analysis

From the Gap analyses list, select New to open the new-analysis wizard. The wizard collects the basics in a few steps:

• Basis — choose the framework (or frameworks) to assess against, and the documents to use as evidence. These are the two things every analysis needs.
• Plan — pick a starting point for the checklist: from scratch, from a checklist template, or by reusing the plan from an existing analysis.
• Setup — optional details that narrow the run, such as a scope boundary or the purpose of the analysis.

When you finish the wizard, Regnora creates the analysis as a draft and drops you into the Plan stage.

Manage: Gap analyses

Plan — scope the run and approve it

In the Plan stage, an AI planning assistant drafts the scope (a short description of what this run covers) and a checklist of the requirements to assess, organised into sections. Both are editable, and a chat sidebar lets you steer the planner in plain language — tighten the scope, add or remove sections, complete a draft checklist.

This is the one place where the AI waits for you. Nothing is assessed until you’re happy with the plan. When the plan is ready, select Approve Plan and confirm. Approving locks the plan, moves the analysis from draft to active, and starts the analysis run.

Analyze — the AI works through every check

Once approved, Regnora works through each check on the plan: for every requirement it searches your project’s documents for evidence and records a verdict with its reasoning and the evidence it relied on. A progress indicator shows how many checks are complete out of the total while the run is in flight.

Each assessed requirement gets one of three verdicts:

• Pass — the evidence satisfies the requirement.
• Gap — the requirement is not satisfied by the available evidence.
• N/A — the requirement does not apply to this scope.

You can group the results by Section, Requirement, Compliance (verdict), or Review status, and filter by verdict (Pass, Gap, N/A) or by review state (Reviewed, Flagged, Not Reviewed) to focus on what matters. The verdicts are the AI’s proposal — the Review stage is where a human confirms them.

Review — confirm, flag, or re-assess each verdict

The verdict on a check is a starting point, not the final word. In the Review stage you open a check to see its verdict, the AI’s reasoning, and the evidence behind it, then decide what to do. A check carries a review status — Not Reviewed, Flagged, or Reviewed — that is separate from its verdict, so you can track which assessments a person has actually signed off.

From the review toolbar you can:

• Attest — mark the assessment as reviewed and correct. (Once attested it switches to Revert, which undoes the attestation.) A check must finish running before it can be attested.
• Flag — mark a check as needing another look, without deleting anything.
• Re-assess — send the check back to be evaluated again, optionally with an instruction about what to reconsider. See re-running below.
• Edit — adjust the verdict, title, or reasoning yourself. Disabled once a check is attested.
• Add Comment — leave a note on the assessment.
• Chat — open the review assistant pre-pointed at this assessment to ask about it or have it help.
• Delete — remove an assessment. Disabled once it’s attested.

Work through the checks, attesting the ones that are right and flagging or re-assessing the ones that aren’t, until you trust the picture.

Act — turn gaps into documents

The Act stage is where findings become work product. From here you can Start a revision — have an agent act on the findings and draft a document, such as a report for management or a regulatory plan. Each revision opens in the document editor, where every change is staged for your review like any other AI edit. Revisions you’ve started are listed here so you can reopen them.

You can also Export Excel to download a spreadsheet of the analysis — every check and its verdict — to share or work with outside Regnora.

The Act stage produces documents and exports. It does not create tasks or tickets; the follow-up it generates is evidence you can edit and an export you can circulate.

Re-running and closing an analysis

An analysis isn’t frozen after the first run. When you Re-assess checks from the Review stage, they’re added to a queue (which survives a page reload); starting the re-assessment produces fresh verdicts for those checks while you keep everything else. This is how you respond to new evidence or a verdict you disagree with, without throwing away the whole analysis.

When a cycle is finished, open the analysis’s menu on the Gap analyses list and select Close — it moves to closed and is kept, read-only, for the record. Reopen brings a closed analysis back to active if you need to keep working. From the same menu you can Rename an analysis, start a brand-new analysis from an existing one’s plan, or Delete a draft you no longer want.

Manage: Gap analyses